Photography Club of Long Island
Adopted: January 26, 2011
Article I - NAME
This organization shall be known as The Photography Club of Long Island (PCLI).
Article II - AIMS
The object of PCLI shall be the development of each member’s photographic skills and artistic abilities through learning, teaching, cooperation and good fellowship.
Article III - MEMBERSHIP
Any person interested in photography may join The Photography Club of Long Island.
Members are expected to uphold and promote the Aims of PCLI as set forth in Article II.
It is expected that members will, to the extent possible, attend meetings on a regular basis and participate actively in the on-going business and programs of PCLI. PCLI cannot maintain its ambitious programs for individual member enhancement without the commitment, efforts and ongoing input of all its members.
Article IV - OFFICERS
The following officers shall be elected by a simple majority of the membership: (1) President, (2) Vice President, (3) Secretary, and (4) Treasurer. (See Article XIV—Elections, below)
Article V - MEETINGS
Regular meetings of the club shall be publicized and the place, date and time will be stipulated by the Executive Board.
Article VI – EXECUTIVE BOARD
The management of the club shall be directed by an Executive Board composed of the elected Officers (Article IV) and the chairs of the standing committees. The Executive Board shall meet as often as necessary to transact the business of the club. Four members of the Board will constitute a quorum.
Article VII – COMMITTEES
The following standing committees shall be established to conduct club activities: Program (judges, lecturers, members’ learning night and PFLI coordination); Exhibitions (Library Spring Show and exhibition, as well as exhibitions at other venues) and Membership/Publicity (newpaper articles, flyers, website and other outreach efforts). Each committee will have a chairperson appointed by the Executive Board and all members will be required to participate in at least one committee. The chairperson of each committee may designate lead individuals responsible for subcommittees. Special committees may be appointed by Executive Board and discharged when they have completed their assignments.
Article VIII - PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.
Article IX - FINANCE
The yearly dues shall be set by the Executive Board. The fiscal year shall be set by the Executive Board. Annual reports will be rendered to the members.
Article X - DUTIES OF OFFICERS
Duties of the President shall be:
• To preside at all club meetings and Executive Board Meetings;
• To act as club spokesperson; to generally supervise and keep in touch with all club activities.
Duties of the Vice President shall be:
• To assume the duties of the President, in his or her absence and to serve on the Executive Board.
Duties of the Secretary shall be:
• To notify members of meetings and events;
• To maintain information, either directly or through an appointed webmaster, on the PCLI website;
• To prepare and distribute a monthly newsletter and;
• To serve on the Executive Board.
Duties of the Treasurer shall be:
• To maintain financial records of the club;
• To keep custody of the financial records
• To disperse funds as directed by the Executive Board and;
• To serve on the Executive Board
Article XI - DUTIES OF COMMITTEES
The activities of club committees shall be determined by the Executive Board. The activities decided upon shall be carried out by the committee chairs and, as appropriate, by the respective appointed subcommittees.
Standing committee chairs shall at least annually prepare reports of activities and progress for presentation to the Executive Board and shall serve on the Executive Board.
Article XII – BY-LAWS
The By-Laws may be initially ratified or amended at any regular meeting of the club by a two-thirds vote, provided that the By-Laws or an amendment to them has been presented and discussed at the previous regular meeting. If a member is unable to attend a meeting in which either the initial By-Laws or an amendment to the By-Laws is subject to a member vote, that member may submit his or her vote in writing by giving his or her written vote to a member of the Executive Board who will be in attendance at the meeting.
Article XIII –QUORUM
A Quorum of the membership for purpose of conducting club business shall consist of not less than a majority of the membership.
Article XIV – ELECTIONS
Upon the adoption of these By-Laws, PCLI will hold its first post By-Laws election, in March, 2011 at its last regularly scheduled meeting in that month. Any group of three members may submit a slate of officers who agree to serve. The slate will be submitted at the last regularly scheduled meeting in February 2011. One of the three in the nominating group shall be chosen to present the slate to the members. There may be additional nominations from the floor.
In order to prevent a potential total turnover of the Executive Board every two years, the Vice-President and Treasurer who are first elected after the ratification of the By-Laws will initially serve one year and an a new election for these posts will be held in May 2012. Thereafter, the term for Vice-President and Treasurer will be two years.
Elections for the Members of the Executive Board whose terms are expiring shall be held in May on the last regularly scheduled meeting. The President shall appoint a nominating committee composed of three members not on the Executive Board. The committee will be appointed in March, and will prepare a single slate of officers and obtain the agreement from the nominees to serve if elected, to be presented at the April meeting. The Chair of the nominating committee shall present the slate. Additional nominations can be made from the floor.
No officer can be re-elected to the same post for more than two consecutive terms, or four years.
Vacancies shall be filled by Presidential appointment, subject to approval by the Executive Board. Vacancy of the President’s office shall be filled by the advancement of the Vice President.